SELECT BOARD MEETING AGENDA
 June 26, 2023
Dennis Ready Meeting Room 204
Town Offices, 50 Billerica Road
Chelmsford, MA 01824
 


This meeting of the Select Board will be held in person, with both in-person and remote public participation allowed. Members of the public may watch the meeting live at live.chelmsfordtv.org . Please do not join the Zoom meeting unless you intend to participate. 


Topic: Select Board

Time: Jun 26, 2023 06:00 PM Eastern Time (US and Canada)

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1.

6:00 PM Call to Order

2.

6:00 PM Joint Meeting with Planning Board to Fill a Vacancy on the Planning Board

Documents:
  1. Planning Board Vacancy Notice May 2023.pdf
  2. Planning Board Full Member Application - Lavallee.pdf
  3. Planning Board Application - Luna.pdf
3.

Commendation of Chelmsford Firefighter Joshua Abbott

Documents:
  1. Cert of Appreciation - Firefighter Joshua Abbott.pdf
4.

Public Service Announcements

  • Schedule for Annual 4th of July Celebration
  • Deadline for Submission of Citizen Petition Warrant Articles for October 16, 2023 Fall Annual Town Meeting: Monday, August 7th by 4:00 PM
Documents:
  1. CHELMSFORD PARADE EVENTSv2.pdf
  2. Public Notice SB Deadline Citizen Petitions - Fall 2023.pdf
5.

Public Input

6.

Committee Vacancies

Documents:
  1. Committee Vacancies as of 2023-06-26.pdf
7.

Public Hearings

  • National Grid and Verizon Pole Petition: Concord Road
Documents:
  1. Pole Petition - Concord Rd.pdf
8.

Licenses

  • One Day All Alcoholic Beverages Licenses: Sts. Vartanantz Armenian Church, 180 Old Westford Road, 8/6/2023 & 9/9/2023
  • Change of Officers on All Alcoholic Beverages Club License: Chelmsford-Lowell Lodge of Elks #2310 Inc., 300 Littleton Road
Documents:
  1. One Day Licenses - Sts. Vartanantz.pdf
  2. Elks Change of Officers 2023.pdf
9.

Reports and Presentations

  • Finance Director John Sousa:
    • Standard & Poor’s Bond Rating Report
    • Approval of June 21st $5.225M Bond Sale
Documents:
  1. RatingsDirect_SummaryChelmsfordMassachusettsGeneralObligation_55157222_Jun-16-2023.PDF
  2. Bond Auction Results 6 21 2023.pdf
  3. Select Board Vote--Chelmsford Bonds 7-6-23.pdf
10.

Adoption of Select Board Public Comment Policy

Documents:
  1. Select Board Public Input Policy.pdf
  2. Public Comment Policy Message to Chairs - June 23.pdf
  3. Re_ Public Comment Policy - Lavallee.pdf
  4. Re_Public Comment Policy - Bowman.pdf
  5. Re_ Public Comment Policy - Luna.pdf
11.

Discussion: Boards and Committees Survey Follow-Up

Documents:
  1. Board and Committee Survey Actionable Inputs Summary v2.pdf
  2. Boards and Committees Onboarding Summary v2 - SB Meeting 06.26.2023.pdf
  3. COAB Liaison Action Item Summary v0 - SB Meeting 06.26.2023.pdf
12.

Discussion: Double Pole Report

Documents:
  1. Double Pole Bylaw.pdf
  2. Double Pole Report.pdf
13.

Discussion: Lighting of Municipal Buildings and Monuments Policy

Documents:
  1. Display of Flags on Town Property.pdf
14.

Discussion: Board and Committee Meeting Minutes

Documents:
  1. Meeting Minutes Policy.pdf
  2. Meeting Minutes Posting Compliance Status - June 22 2023.pdf
15.

Discussion: Feedback Regarding the Municipal Open House

16.

Discussion: Meeting of Board and Committee Chairs

17.

Discussion: Expression of Interest - Strategic Plan

Documents:
  1. BerryDunn_Chelmsford_MA_StrategicPlan.pdf
  2. Better City EOI for Chelmsford.pdf
  3. JMG_Chelmsford_SP_Expression of Interest.pdf
  4. NMCOG Response to Expression of Interest for Strategic Plan.pdf
  5. Raftelis_Expression_of_Interest.pdf
  6. SBrand Expression of Interest.pdf
  7. Steady State - Chelmsford Strategic Planning.pdf
  8. Strategy 5 Consulting EOI Strategic Plan.pdf
  9. Zilo Expression of Interest Strategic Plan Project.pdf
18.

Town Manager Bid Awards

  • McCarthy School and Parker School Modular Classroom Rooftop HVAC
  • Chelmsford High School Boiler Replacement
  • McCarthy School Kitchen Remodel and Upgrade
  • Catch Basin Cleaning and Street Sweeping Debris Removal
  • Ayotte Field Improvements
  • HVAC Building On-Call Maintenance in Town/School Buildings FY24-FY26
Documents:
  1. BidAwardMemo 6.20.23.pdf
19.

Town Manager Reports

  • Massachusetts Economic Assistance Coordinating Council’s Approval of Tax Increment Financing Agreements for Analog Devices
  • Municipal Pathway to Clean Energy Grant Award to Develop a Net-Zero Emissions Plan for Municipal Buildings and Operations
  • Massachusetts Electric Vehicle Incentive Program $15,000 Grant Award 
  • MIIA Flex Grant $36,186 Award
  • List of Qualified Officers to Perform the Duties of the Town Manager During a Temporary Absence or Disability
Documents:
  1. RE_ EACC Approval of the Town of Chelmsford EDIP Applications for Analog Devices.pdf
  2. Chelmsford NZAP Draft Scope of Work.pdf
  3. Town of Chelmsford- Fleets Approval Letter.pdf
  4. MIIA Flex Grant Award.pdf
  5. List of Qualified Officers to Perform TM Duties 6-23.pdf
20.

Appointments

  • Select Board Appointments
    • Board of Registrars: 3-year term exp. 6/30/2024
    • Clean Energy and Sustainability Committee: Shrilatha Raajkumar, unexpired 3-year term exp. 6/30/2025
  • Town Manager Appointments
    • Board of Appeals: Rodney Cleaves, unexpired 3-year associate member term exp. 6/30/2024
    • Permanent Building Committee: Michael Moore, unexpired 3-year term exp. 6/30/2025
    • Reappointments
      • Agricultural Commission: John Swenson, 3-year term exp. 6/30/2026
      • Conservation Commission: John Swenson, 3-year term exp. 6/30/2026
      • Middlesex Canal Commission: Lisa Grasso, 3-year term exp. 6/30/2026
Documents:
  1. Board of Registrars.pdf
  2. CEAS Application - Raajkumar.pdf
  3. Board of Appeals Assoc. - Cleaves.pdf
  4. Permanent Building Comm. Application - Moore.pdf
21.

Appointment of Town Legal Counsel

22.

Meeting Minutes

  • Select Board Regular Meeting Minutes 06-05-2023
  • Announcement of Determination of Releasability of Executive Session Minutes
    • Minutes for Release
      1. May 15, 2023 Segment 5
      2. June 5, 2023 Segment 2
    • Minutes Not for Release
      1. May 15, 2023 Segments 1, 2, 3, & 4
Documents:
  1. 06-05-2023 SB Minutes DRAFT.pdf
23.

Select Board Member Liaison Reports and Referrals

24.

Executive Session

  • To Discuss a Complaint Against an Employee Pursuant to G.L. Chapter 30A, Section 21 (a)(1)
  • Strategy with Respect to Litigation Regarding North Chelmsford Water District PFAS Claim
  • Strategy with Respect to Litigation Regarding Ledge Road Commercial Truck Traffic
  • Review Executive Session Meeting Minutes of June 5, 2023 Segment 1


NEXT REGULAR MEETING DATE:  July 10, 2023